• Day 1 Plan
  • Day 2–3 Setup
  • Day 4–5 Rehearsals
  • Day 6 Final prep
  • Day 7 Event Day 🎉
  • Menu planning: Snacks, meals, beverages, desserts, dietary options, serving schedule
  • Vendor selection: Compare prices, confirm contracts
  • Hygiene & safety: Food inspection, free water stations, first aid area
  • Waste management: Segregated bins, compostable disposables, waste pickup schedule
  • Event Branding & Theme: Event name, slogan, logo, color palette, theme style
  • Content Creation & Digital Promotion: Reels, posters, flyers, e-invites, backdrops
  • Internal Communication: Emails, newsletters, WhatsApp planning group
  • Invitation Management: Send invites to VIPs/judges, guest list, welcome kits
  • Budget Breakdown: Food, prizes, decor, transport, printing
  • Sponsorships: College, local brands, alumni
  • Logistics: Vehicle & equipment transport
  • Procurement: Vendor finalization, receipts
  • Time Management: Setup and teardown schedule
  • Audio & Sound System: Mics, speakers, audio mixer
  • Lighting: Stage LEDs, spotlights, ambient lighting
  • Visual & Display: Projector, LED screens, visual operator
  • Stage Equipment: Podium, backdrop, safety wiring
  • Power: Generator, UPS backup, safe cabling
  • Photography & Videography: Cameras, live recording, selfie spots
  • Control & Coordination: Walkie-talkies, central booth
  • Safety & Backup: Fire extinguisher, first aid, emergency exits
  • Event List: On/off-stage events, participants, judges
  • Order of Performance: Sequence planning, coordination
  • Prize Distribution: Certificates, trophies
  • Coordination: Sound, lights, volunteers
  • Event Day: Smooth performance flow
  • Post-Event: Thank-yous, feedback, reports
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